Okamoto Machine Tool Works, Ltd. (hereinafter referred to as “the Company”) recognizes the protection of personal information as a social responsibility. We have established the following privacy policy and will comply with it.
Article 1 (Definition of Personal Information)
“Personal information” as used in this policy refers to information about a living individual that can identify that individual by name, date of birth, or other descriptions, or that can identify that individual by easy cross-referencing with other information. This includes personal identification codes.
Article 2 (Methods of Acquiring Personal Information)
The Company shall acquire personal information through proper and fair means. Specifically, this shall be done through the following methods:
・Input via inquiry forms or material request forms on the website
・Collection through business card exchange or registration at exhibitions, seminars, company visits, etc.
・Collection through submission of resumes, work history documents, etc., during recruitment applications
・Other cases where collection is based on laws and regulations or for legitimate business purposes with the consent of the individual
Article 3 (Purpose of Use of Personal Information)
Personal information acquired by our company shall be used for the following purposes:
・To handle inquiries, quotations, service requests, etc.
・To provide products and services, perform after-sales service, maintenance, and related notifications
・To provide various catalogs, materials, etc.
・For selection processes related to recruitment activities, onboarding procedures, and associated communications
・To organize, operate, and provide information about events, seminars, etc.
・To create statistical data for improving our operations and planning new products/services (aggregated in a form that does not identify individuals)
・For other purposes stipulated by laws, regulations, or contracts
・For the purpose of conducting recruitment activities, including selection, onboarding procedures, and related communications ・For the purpose of organizing, operating, and providing information about events, seminars, etc.
Article 4 (Provision of Personal Information to Third Parties)
The Company shall not provide or disclose personal information to third parties except in the following cases:
・When the individual has given consent
・When required by law
・When necessary to protect human life, body, or property, and obtaining the individual’s consent is difficult
・When cooperation with public authorities or similar entities is necessary and permitted by law
・When outsourcing part of its operations, and it has confirmed that the recipient can implement appropriate security management measures
Article 5 (Entrustment of Personal Information)
The Company may entrust all or part of its operations to external parties to achieve the purposes of use set forth in the preceding article. The Company shall exercise necessary and appropriate supervision through contracts and other means to ensure the safe management of personal information by such entrusted parties.
Article 6 (Security Measures for Personal Information)
The Company shall implement the following security measures to prevent the leakage, loss, or damage of personal information.
・Organizational Security Measures: Appointment of a Personal Information Protection Officer, establishment of handling regulations, etc.
・Human Resource Security Measures: Implementation of education and training for employees, restriction of access rights, etc.
・Physical Security Measures: Access control for offices and servers, securing storage locations for equipment, etc.
・Technical Security Measures: Communication encryption, implementation of anti-virus software, prevention of unauthorized access, etc.
Article 7 (Retention Period for Personal Information)
The Company shall retain personal information for the period necessary to achieve the purposes of use. However, if laws and regulations require retention for a specific period, the Company shall retain it for that period. Personal information that is no longer required shall be securely disposed of using appropriate methods (such as deletion, destruction, or anonymization).
Article 8 (Rights of the Individual)
The individual has the following rights with respect to our company:
・Request for disclosure of personal information
・Request for correction, addition, or deletion of personal information
・Request for suspension of use or erasure
・Request for cessation of provision to third parties
・When such requests are made, we will respond in accordance with our prescribed procedures. We will also respond promptly, except where there are legitimate reasons.
Article 9 (Use of Cookies and Similar Technologies)
Our website may use cookies and similar technologies to enhance our services and improve user convenience. Information obtained through the use of cookies does not directly identify individuals. If you do not wish to accept cookies, you can disable them through your browser settings or similar means.
Article 10 (Compliance with Laws and Regulations and Review)
The Company shall comply with all relevant laws, regulations, and norms, including the Personal Information Protection Act. Furthermore, the Company shall periodically review and improve its personal information protection initiatives and this policy.
Article 11 (Contact Information)
For inquiries, complaints, or consultations regarding personal information, please contact the following office:
【Company Name】 Okamoto Machine Tool Works, Ltd. Management Headquarters, General Affairs Department
【Address】 2993 Gobara,Annaka,Gunma,379-0135
【Phone Number】 +81-27-385-5800
Privacy Policy(GDPR)
Okamoto Machine Tool Works, Ltd. (hereinafter referred to as “the Company”) recognizes the protection of personal data provided by customers residing in the European Economic Area (EEA) (hereinafter referred to as “Customers”) as an important responsibility and will ensure appropriate and transparent handling.
This Privacy Policy sets forth how the Company collects, uses, stores, transfers, and
protects the personal data of Customers within the EEA, in compliance with the EU General Data Protection Regulation (GDPR).
Article 1 (Definitions)
・Personal Data: Information relating to an identified or identifiable natural person (“data subject”).
・Processing: Any operation or set of operations performed on personal data, such as collection, recording, organization, storage, use, disclosure, transfer, erasure, etc.
・Controller: The person who determines the purposes and means of processing. We assume responsibility as the controller.
Article 2 (Types of Personal Data Collected)
The Company may collect and process personal data falling under the following categories:
・Identifying information such as name, address, telephone number, and email address
・Recruitment-related information such as resumes and work history documents
・Technical information such as IP address, browser type, access logs, and cookies
・Business contact information such as job title, employer, and work contact details
・Other information provided through inquiries or registration forms
Article 3 (Legal Basis for Processing)
We process personal data based on the following legal grounds under Article 6 of the GDPR:
・Consent: When you explicitly consent to specific purposes of use
(e.g., email newsletter delivery).
・Performance of a contract: When necessary for the performance of a contract or for taking steps prior to entering into a contract.
・Compliance with legal obligations: When necessary to comply with a legal or regulatory obligation.
・Legitimate interests: When pursuing our legitimate business interests.
However, this is limited to cases where it does not unduly infringe upon your fundamental rights and freedoms.
Article 4 (Purpose of Use)
The purposes for which we process personal data are as follows:
・Responding to inquiries and providing services
・Providing products and services, after-sales service, and maintenance
・Providing information about products and services, and operating and notifying about exhibitions, seminars, and events
・Recruitment activities (selection, communication, onboarding procedures, etc.)
・Improving websites and services, and developing new products and technologies
・For legal compliance and internal management
We will not use personal data beyond the scope of the above purposes of use.
Article 5 (Sharing of Personal Data)
The Company may disclose some or all of the personal data it has obtained to the following parties for the purposes set forth in this Privacy Policy:
・Our group companies and affiliates (when necessary for business execution)
・Contractors and business partners (when appropriate data protection measures are implemented based on contract)
・When required by law or upon receiving a legitimate request from a public authority
Article 6 (International Data Transfers)
When transferring personal data outside the EEA, the Company shall implement one of the following appropriate safeguards:
・Transfer to countries or regions that have received an adequacy decision from the European Commission
・Conclusion of Standard Contractual Clauses (SCCs) approved by the European Commission
・Other lawful transfer methods permitted under the GDPR
Article 7 (Retention Period)
The Company shall retain personal data only for the period necessary to achieve the purpose of collection and shall securely delete or anonymize it after the purpose is achieved. The retention period varies depending on the purpose of use.
Article 8 (Rights of the Data Subject)
Data subjects have the following rights under the GDPR:
・Right of access: The right to obtain disclosure of their personal data
・Right to rectification: The right to have inaccurate or incomplete personal data corrected
・Right to erasure (right to be forgotten)
・Right to restriction of processing
・Right to data portability: The right to receive and transmit data in a machine-readable format
・ Right to Object: The right to object to processing based on legitimate interests or direct marketing
・Right to Withdraw Consent: The right to withdraw consent (the lawfulness of processing prior to withdrawal remains unaffected)
・Right to Lodge a Complaint with a Supervisory Authority: The right to lodge a complaint with the supervisory authority in your country of residence
・Rights Regarding Automated Decision-Making (Including Profiling):
We do not engage in processing based on automated decision-making or profiling.
Article 9 (Security Management Measures and Organizational Structure)
The Company shall implement technical and organizational security management measures, including the following, to prevent the leakage, loss, or damage of personal data.
・Implementation of access controls and encryption
・Monitoring and recording of logs
・Thorough employee training and enforcement of confidentiality obligations
・Monitoring and physical protection of servers and systems
・Supervision of contractors and explicit contractual protection obligations
・Review and improvement as necessary
Article 10 (Use of Cookies, etc.)
Our website may use cookies to improve our services and analyze access patterns. In accordance with applicable laws, including the GDPR, cookies used for analytics or marketing purposes require your explicit prior consent (opt-in).
At this time, we have not implemented a cookie consent management system (such as a cookie banner) and are not using cookies that require consent. You can control cookie usage and withdraw consent through your browser settings.
We will introduce a cookie consent management system in the future to provide an environment where you can more easily make your own choices and manage your preferences.
Article 11 (Revision of Privacy Policy)
The Company may review and revise this Privacy Policy at any time without prior notice in response to changes in laws and regulations, business operations, or other circumstances. Please refer to our website for the latest version.
Article 12 (Contact Point for Inquiries Regarding Personal Data Protection)
For inquiries regarding this policy or the handling of personal data, please contact the following:
Okamoto Machine Tool Works, Ltd.
Administration Division, General Affairs Department
Address: 2993 Gobara,Annaka,Gunma,379-0135
Phone Number: +81-27-385-5800
About the Use of Cookies
Our website uses cookies to provide you with a better service.
Cookies are small data files (text files) stored in your browser on your computer or mobile device when you visit a website.
Cookies enable us to recognize information of interest to you, review your browsing history, and manage our website effectively.
Cookies cannot identify personal information stored in your browser unless you enter personal information on our website, and they do not collect any personal information.
1. Use of Google Analytics
(1) Cookie information sent: Device-specific ID, IP address, page URLs viewed, browser and device type
(2) Recipient: Google LLC (Google Analytics)
(3) Purpose of use: On certain pages of our website, we use Google Analytics, a service provided by Google LLC, to understand how visitors use our website and to improve our website and services. Google Analytics collects, records, and analyzes your browsing history on our website based on cookies issued by us. We receive the analysis results from Google and use them to understand your browsing activity on our website.
The information collected, recorded, and analyzed by Google Analytics does not include any personally identifiable information. Furthermore, this information is managed by Google in accordance with its privacy policy. For details regarding the Google Analytics Terms of Service, please visit the Google Analytics website. For details regarding Google’s Privacy Policy, please visit Google’s website.
Google Analytics Terms of Service: http://www.google.com/analytics/terms/jp.html (*)
Google Privacy Policy: http://www.google.com/intl/ja/policies/privacy/ (*)
You may also stop the collection of your information through our use of Google Analytics by disabling Google Analytics in your browser add-on settings. To disable Google Analytics, download and install the “Google Analytics Opt-out Add-on” from Google’s opt-out add-on download page, then modify your browser’s add-on settings. Please note that disabling Google Analytics will also disable it on other websites you visit. However, you can re-enable Google Analytics by resetting your browser add-on settings.
Google Analytics Opt-out Add-on: https://tools.google.com/dlpage/gaoptout?hl=ja (*)
2. Use of Marketing Automation
(1) Cookie Information Sent: IP address, page URL visited, referrer URL, access date/time, user agent
(2) Recipient: Cloud Circus Inc. (BowNow)
(3) Purpose of Use: On certain pages of our website, we use the marketing automation system (BowNow), a service provided by Cloud Circus Inc., to understand your browsing activity and to propose and provide our products and services.
BowNow uses cookies issued by our company. This information does not include personally identifiable information such as “name,” “phone number,” or “email address,” but we will link it with personal information you have separately provided and the browsing history information we have collected.
You can disable the use of cookies by accessing BowNow’s opt-out page.
However, if you change browsers, delete cookies, or switch to a new computer, you will need to reconfigure your opt-out settings.
Cloud Circus BowNow Privacy Policy: https://cloudcircus.jp/bownow_privacy/ (*)
BowNow Opt-Out: https://bow-now.jp/optout/ (*)